Office Administrator | Guaynabo, PR, United States

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"name": "Office Administrator", "location": "Guaynabo, PR, United States", "locations": ["Guaynabo, PR, United States"], "hot": 0, "department": "Administrative", "business_unit": "ANA United States", "t_update": 1733433946, "t_create": 1726258562, "ats_job_id": "300010960632646", "display_job_id": "25674", "type": "ATS", "id_locale": "25674-en", "job_description": "Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world's most complex challenges and deliver more impact together. Role description: Arcadis is seeking an Office Administrator, to join our team in Guaynabo, Puerto Rico! We are looking for an organized Office Administrator who will be responsible for supporting our Resilience Water and Environmental business Teams! Role accountabilities: The Office Administrator will provide professional administrative support to the office. This role will require a candidate who is organized, methodical, and has a good work ethic. Professional appearance and strong customer service skills will be key for interactions with clients and staff. Responsibilities will include, but are not limited to: Handling all incoming Teams calls efficiently, cordially, and professionally. Welcoming visitors to the office following company standards. Arranging security passes for visitors, where required. Support the booking of meeting rooms through desk booking software, ensuring the meeting rooms, office storage areas, and the reception area remain organized, tidy and clean. Arranging/distributing mail and couriers. Keeper of lockers' log and assign locker numbers to new hires. Assisting the Location Leader with additional tasks associated with the day-to-day office running and in-office events. In charge of keeping/ordering the office supplies and kitchen supplies. Setting up meetings and event spaces, including furniture movement, ordering food and beverages, and maintaining room tidiness (requires some physical fitness). Coordinating out-of-office activities, conventions, etc. Coordinating with vendors and building management to ensure smooth operations of day-to-day activities. Submittal of documents/reports to various government agencies. Deposit checks on the company's account. Keep a log of the Company government licenses and certifications updated. Engaging in basic tasks while still being able to control the higher-end tasks in the office as requested by the Location Leader. Becoming familiar and compliant with Health and Safety regulations and guidelines. Undertaking First Aid and Evacuation Warden roles. Performing other duties and responsibilities as required from time to time by your manager or Arcadis. Qualifications & Experience: Required Qualifications: 3 or more years' experience as an Office Assistant, technician, or other relevant administration experience. Key Skills/Attributes: Fully Bilingual (Spanish and English) Excellent communication and relationship-building skills, both internally and externally. Good knowledge of Microsoft Office software. Knowledge of general IT systems and those used in delivering Workplace services. Preferred Qualifications: Bachelor's degree or equivalent preferred. Hold or be working toward a relevant vocational qualification. Relevant experience in a professional office environment. Why Arcadis? We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It's why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together. You'll do meaningful work, and no matter what role, you'll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you. Together, we can create a lasting legacy. Join Arcadis. Create a Legacy. Our Commitment to Equality, Diversity, Inclusion & Belonging We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. 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