Project Assistant | San Diego, CA, United States

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"name": "Project Assistant", "location": "San Diego, CA, United States", "locations": ["San Diego, CA, United States"], "hot": 0, "department": "Construction Management", "business_unit": "ANA United States", "t_update": 1740505040, "t_create": 1738174827, "ats_job_id": "300011993496668", "display_job_id": "28627", "type": "ATS", "id_locale": "28627-en", "job_description": "Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world's most complex challenges and deliver more impact together. ole description: Arcadis is seeking an Project Assistant to support Southern California projects. The role involves participating in the preparation and management of the division's annual budget, which includes researching and preparing budget projections and forecasts, compiling annual budget requests and mid-year budget amendments, monitoring and analyzing budget expenditures and variances, and providing recommendations on various budget matters. Additionally, the Administrative Assistant supervises cash receipts as part of the financial responsibilities. The position also requires assisting in the administration of the division's public contracts. This includes developing requests for proposals by drafting and reviewing terms, conditions, and fee schedules, conducting pre-submittal information exchange meetings, and providing interpretation and information to staff and the public. The role involves reviewing proposals for responsiveness and accuracy, ensuring contractor invoices and payment submittals comply with contract requirements, resolving discrepancies, and setting up and maintaining contract files, records, and ledgers. Responsibilities also include reviewing specifications, bonds, and insurance certifications for compliance, preparing various project and contract-related documents, executing final retention payments to contractors, and interfacing with internal and external customers as needed. Role accountabilities: Assists in administering a division's service agreements and various municipality maintenance agreements; maintains terms and conditions; develops and revises scope of work; sits on the division's selection committee and recommends award of agreements; amends and executes fee schedules; negotiates costs; prepares, monitors and executes amendments and extensions. Draft, revises and reviews board agenda items for a District division or department; prepares and provides monthly notification reports and ad hoc queries; prepares, routes and distributes agenda checklists; researches and provides agenda information. Manages critical timelines and workflow necessary for meeting division financial deadlines, Coordinates the purchase of goods, equipment and services for a division and processes payments to vendors and service providers; Acts as system administrator for the Port's budget preparation system; works with Oracle database administrator to ensure the database has ample capacity and controls for proper operation; Prepares technical worksheets, tables and computations; establishes and maintains databases of information to track budget expenditures and similar matters Creates, monitors approval status tracking and updates requisitions in SAP. Generates and provides various reports from SAP for professional services agreements and contracts including but not limited to balances, validity dates, expense rates and expiration. Minimum Qualifications: Graduation from high school or G.E.D. equivalent Five years of related experience Valid Notary Public license issued by the State of California Vurrent, valid California Class C driver's license Why Arcadis? We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It's why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together. You'll do meaningful work, and no matter what role, you'll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you. Together, we can create a lasting legacy. Join Arcadis. Create a Legacy. Our Commitment to Equality, Diversity, Inclusion & Belonging We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law. Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP,  401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $56,798 - $90,877. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location. 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