Executive Legal Assistant | Arlington, VA, United States

{"domain": "arcadis.com", "user": "Import arcadis.com", "isWillingToRelocate": false, "isUserAuthenticated": false, "isUserETXCandidate": false, "isDomainETX": false, "isCareerPlannerEnabled": false, "isMyApplicationsEnabled": false, "showVeteranEmployerSignUp": false, "candidate": {"enc_id": 0, "fullname": "", "firstname": "", "lastname": "", "skills": [], "email": "", "phone": "", "location": "", "filename": null, "starred_positions": [], "resumeUrl": "", "onboardingCompleted": false, "isUserInPcsIjp": false, "linkedinUrl": ""}, "branding": {"job_insights_display": {"hide_popular_skills": true}, "enableTalentNetwork": 1, "talentNetworkText": "", "homePageHeroBanner": {"opacity": 1, "image": "https://static.vscdn.net/images/careers/demo/arcadis-sandbox/1699963324::PCS+Banner", "hideInMobileView": false}, "navBar": {"color": "#ffffff", "image": "https://static.vscdn.net/images/careers/demo/arcadis-sandbox/1693829356::Primary+Logo+1+Full+Color+RGB+LowRes.png", "link": "https://careers.arcadis.com/", "opacity": 0.75, "background": "#ffffff"}, "privacyLink": "https://www.arcadis.com/en/privacy-for-job-applicants", "uploadResumeModal": {"title": "Welcome to {company_name}'s Career Center", "subtitle": "Streamline your search by uploading your resume to be matched with positions that best suit your qualifications.", "disclaimer": "**Uploading a resume is not a formal application for employment**"}, "perks": [{"icon": "al fa-user-shield fa-9x", "description": "Your well-being matters to us, and we are committed to providing the support you need, whenever you need it. The EAP provides confidential counselling and support services for various personal and work-related situations or concerns.", "title": "Global Employee Assistance Program (EAP)"}, {"icon": "fal fa-business-time fa-9x", "description": "Our culture fosters individual growth within a supportive community, where flexibility isn't just a perk \u2013 it's our promise. With a longstanding commitment to work-life balance, we empower you to tailor your schedule to fit your priorities. Whether it's balancing family commitments, pursuing personal passions, or optimizing productivity, our flexible working is here to support your journey.", "title": "Flexible Working"}, {"icon": "fal fa-user-friends fa-9x", "description": "In our inclusive culture, diversity thrives, fostering an environment where everyone's unique perspectives are valued, supported and respected, empowering individuals to be their best and full selves, every day and collectively solve the world's most complex challenges.", "title": "Inclusive Culture"}, {"icon": "fal fa-chalkboard-teacher fa-9x", "description": "At Arcadis, our commitment to continuous learning and development is exemplified through our Skills Powered approach, which integrates the innovative programs and resources offered in our Basecamp (Expedition DNA). This holistic strategy cultivates talent, propelling career growth and ensuring our team remains at the forefront of an ever-evolving industry landscape.", "title": " Learning & Development"}], "custom_style": {"css": " .nav-item a { color: #fff !important;} .refer .user-name { color: #fff !important; }.perk { text-align: left; width: 240px; padding: 11px; } .fixed-top { background-color: #000 !important; } .position-job-description .block__field--wide-rich-text { width: inherit !important; }\n\n.search-results-main-container .position-cards-container .card-selected {\n    background: #fff !important;\n    border: 1px solid #e5e6e7;\n    border-left: 8px solid #e4610f;\n    box-shadow: 3px 7px 3px -6px #aaa;\n}\n\n#EFSmartApplyContainer > div > div.header-wrapper > div > nav > div > div > p > span > span {\n     color: #000 !important;\n}\n\n.join-tn-link, .custom-navbar-item {\n    color: #000 !important;\n}\n#career-workflow .browse-button{background-color: #e4610f !important;}\n\n.position-card .position-title {\n    color: #e4610f;\n    font-size: 16px !important;\n    font-weight: 600;\n    letter-spacing: .07px;\n    line-height: normal;\n    margin-bottom: 0;\n    text-align: left;\n}\n\n.btn-secondary, .btn-secondary:hover, .btn-secondary:focus, .btn-secondary:active, .btn-secondary.active, .open .dropdown-toggle.btn-secondary, .btn-secondary:active:focus, .btn-secondary:active:hover, .btn-secondary.active:hover, .btn-secondary.active:focus {\n    color: #e4610f !important;\n    background: var(--button-secondary-background-color) !important;\n    border-width: var(--button-secondary-border-width) !important;\n    border-style: var(--button-secondary-border-style) !important;\n    border-color: #e4610f !important;\n}\n\n.go-button {\n    border-radius: 5px;\n    margin-right: 10px;\n    padding-bottom: 7px;\n    padding-left: 10px;\n    padding-right: 10px;\n    padding-top: 7px;\n    color: #e4610f;\n    background: var(--button-secondary-background-color);\n    border-width: var(--button-secondary-border-width);\n    border-style: var(--button-secondary-border-style);\n    border-color: #e4610f;\n}\n\n.apply-form .btn-primary {\n    color: var(--button-primary-text-color) !important;\n    background: #e4610f !important;\n    border-width: var(--button-primary-border-width) !important;\n    border-style: var(--button-primary-border-style) !important;\n    border-color: #e4610f !important;\n}\n\n.advanced-options-button {\n    color: #e4610f;\n    cursor: pointer;\n    display: inline-block;\n    font-size: 14px;\n    padding-left: 10px;\n    margin-left: 10px;\n    margin-right: 10px;\n}\n\n.position-facets .pillTitle {\n    color: #e4610f !important;\n    text-transform: capitalize !important;\n}\n\n.apply-form .btn-primary {\n    color: #e4610f !important;\n    background: #e4610f !important;\n    border-width: var(--button-primary-border-width) !important;\n    border-style: var(--button-primary-border-style) !important;\n    border-color: #e4610f !important;\n}\n\n.upload-resume-modal .dropzone-container .browse-button {\n    color: #ffffff !important;\n    background: #e4610f !important;\n    border-width: var(--button-primary-border-width) !important;\n    border-style: var(--button-primary-border-style) !important;\n    border-color: #e4610f !important;\n}"}, "page_image": "", "max_applications_refer": 0, "mapConfig": {"clusters": {"minimumClusterSize": 1}, "enabled": true, "setMapAsDefaultView": false, "facetLatlongLimit": 5000, "maxZoomLevel": 20, "initByIpGeolocation": false, "zoomInOnMarkerClick": true, "useLatLngLocation": true, "disableMapOnMobile": true}, "favicons": {"favicon": "https://static.vscdn.net/images/careers/demo/arcadis-sandbox/1693829373::ARCAD.AS.png"}, "hideJobCart": true, "links": {"videos": ["https://www.youtube.com/watch?v=GdSgaCPuX3k", "https://www.youtube.com/watch?v=lk1xtXbPG5g", "https://www.youtube.com/watch?v=Df5qnZY6DPc", "https://www.youtube.com/watch?v=awsCi7mBKNM", "https://www.youtube.com/watch?v=DNXGwT0EL7c"]}, "talentNetworkHeroBanner": {"image": "https://static.vscdn.net/images/careers/demo/arcadis-sandbox/1699963349::PCS+Banner+2", "opacity": 1, "background": "#e4610f", "title": " "}, "applyButton": {"background": "#e4610f"}, "talentNetworkBranding": {"custom_style": {"css": ".candidate-login-link {color: #000 !important;}.join-tn-link, .custom-navbar-item {color: #000 !important;} .apply-form .btn-primary {color: #ffffff !important;background: #e4610f !important;border-width: var(--button-primary-border-width) !important;border-style: var(--button-primary-border-style) !important;border-color: #e4610f !important;}"}}, "defaultState": {"pymww": false}, "customContent": {"positionSections": [{"title": "Reminder: No Unsolicited Submissions. Direct Applications Only", "body": "Please note Arcadis does not accept unsolicited CVs from recruitment agencies and no fees will be paid in relation to such submissions. All candidates must apply directly through our official channels. We appreciate your cooperation and understanding."}]}, "recaptcha_enabled": 1, "companyName": "Arcadis", "showLoggedOutNotificationsPrivacyPolicy": true, "hideEightfoldBranding": false}, "pid": "563671520271917", "positions": [{"id": 563671520271917, "name": "Executive Legal Assistant", "location": "Arlington, VA, United States", "locations": ["Arlington, VA, United States", "Fair Lawn, NJ, United States"], "hot": 0, "department": "Legal - Administration", "business_unit": "ANA United States", "t_update": 1746190185, "t_create": 1743784351, "ats_job_id": "300012477978286", "display_job_id": "30297", "type": "ATS", "id_locale": "30297-en", "job_description": "Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world's most complex challenges and deliver more impact together. Role description: Arcadis is looking to hire an Executive Legal Assistant. Potential candidate will report to the Legal Operations Manager and support the Arcadis North America Region General Counsel and the Global Business Area (GBA) Legal Director (Resilience), in addition to, assisting the Arcadis North America Region Legal, Compliance, and Privacy (LCP) team. Candidate will assist the staff and executives with day-to-day administrative responsibilities. Reporting Lines: ANA Legal Operations Manager Role accountabilities: The Legal Assistant will assist our Legal, Compliance, and Privacy (LCP) team and executives with the administration of the following: Scheduling meetings and maintaining calendar for General Counsel and GBA Legal Director Assisting with travel arrangements, preparing expense report, and credit card statement reconciliation submittals for executives (and attorneys as needed) Senior Management Team and All Hands meeting coordination (facilities/food & beverage service) as needed Secretary to the Joint Venture Excellence Committee (includes coordinating meetings, taking minutes, tracking JV's in progress, coordinating and managing the JV closure project) Receiving Service of Process (from registered agent, CT Corporation), researching project information across various company databases, and providing data to appropriate in-house counsel or paralegal Vetting Corporate Contributions and Memberships requests and coordinating touchpoint meetings with in-house counsel and others Formatting and mailing correspondence Creating and/or editing PowerPoint presentations Collecting updates and drafting monthly LCP newsletters Updating and maintaining legal reference documentation on the intranet Maintaining various LCP document libraries in Teams and/or SharePoint sites Filing corporate governance documentation (electronic and hard copy) Monitoring annual subscriptions, assisting attorneys with bar and membership renewals Organizing, tracking, and managing an extensive amount of data Collaborating with and/or assisting other internal departments (i.e., Enabling Functions or Operations) with in-bound information requests, at all levels, including business leaders and directors Maintaining discretion while handling highly confidential material Ordering and maintaining office supplies Other administrative duties as they arise Qualifications & Experience: Required Qualifications: 3+ years' experience in legal operations (law firm or corporate) Excellent communication, problem-solving, and relationship management abilities with a high attention to detail Strong time management, multi-tasking, and organizational skills with ability to meet critical deadlines and manage competing priorities Strong interpersonal and collaboration skills with the ability to operate effectively in a team environment Capacity to understand complex issues and explain clearly Exercise high degree of integrity Strong project management skills Experience supporting VP+ level Experience supporting remote workers Strives to gain strong institutional knowledge about department and company processes Preferred Qualifications: Bachelor's degree or certification Experience with Microsoft products (Outlook, Teams, SharePoint, Word, Excel, etc.), e.g., Legal Tracker, hCue/CTAdvantage, Oracle, Workshare Compare (aka Litera) The ideal candidate would be in proximity of our Highlands Ranch, Colorado, office with an option to work remotely from home Why Arcadis? We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It's why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together. You'll do meaningful work, and no matter what role, you'll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you. Together, we can create a lasting legacy. Join Arcadis. Create a Legacy. Our Commitment to Equality, Diversity, Inclusion & Belonging We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law. Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP,  401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $60,000 - $80,000. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location. LI-VS1", "stars": 0.0, "medallionProgram": null, "location_flexibility": null, "work_location_option": "onsite", "canonicalPositionUrl": "https://jobs.arcadis.com/careers/job/563671520271917", "isPrivate": false, "latlongs": "38.8816208,-77.09098089999999"}], "isFallback": true, "debug": {}, "count": 1, "personal_message": "We thought you would be interested in this position.", "scheduling": {"minTime": 9, "limit": 10, "maxTime": 17, "increments": 60, "minTimeslots": 3}, "userTitles": [], "enableTargetedResume": 0, "query": {"query": "", "location": "", "department": [], "skill": [], "seniority": [], "pid": "563671520271917"}, "singleview": true, "see_all_jobs": true, "recommended_star_threshold": 4.0, "chatbot": true, "iframeImplementation": null, "pcsApplyFormV2Enabled": true, "isPcsBrandingApril2023Enabled": false, "allowedFileTypes": {}, "pcsTextConfiguration": {}, "hideDepartment": null, "pcsOctupleMigration0Enabled": true, "pcsOctupleMigration1Enabled": false, "replaceUrlOnGoBack": true, "pcsRedesignedNuxEnabled": true, "readmoreInstructionEnabled": false, "userActivityTimeout": 86400000, "userActivityTimeoutEnabled": 1, "isLoggedInPcsEnabled": false, "sortByConfig": [{"id": "new", "label": "Most Recent", "value": "if(field(position.ats_data.externally_published_ts, max), field(position.ats_data.externally_published_ts, max), field(position.timestamp, max)) DESC"}, {"id": "relevance", "label": "Relevance"}], "searchBoxConfig": {}, "excludePrivatePositions": true, "eeocFilterKeywords": ["veteran", "disability", "gender", "race", "citizen", "visa", "ethnicity"], "disableScrollLoadPositionSidebar": false, "locationFlexibilityFrontendEnabled": false, "workLocationOptionFrontendEnabled": true, "remoteFlexibleJobsFilterEnabled": false, "loggedOutNotificationsEnabled": true, "candidateLogin": {"postApplyReviewLink": {"enabled": true, "url": "/api/apply/v2/profile/review/initialize_user?domain=arcadis.com", "title": "What's next? Increase your chances of getting hired!", "message": "Knowing more about you helps us review your application faster. Enrich your profile by adding more skills, awards, and other recognition.", "buttonText": "Review my profile", "verifyEmailTitle": "Let's verify your email", "verifyEmailText": "Click the link in the email to continue reviewing your profile. If you do not immediately see the email, check your spam folder."}}, "prepopulateApplyFormEnabled": true, "prepopulateSettings": {"prepopulateCheckboxText": "Save my answers for future applications", "showPrepopulateCheckbox": false}, "candidateBuildProfile": {}, "enhancementsEnabled": false, "themeBuilderUser": null, "mandatoryFields": ["firstname", "lastname", "email", "phone"], "blindfoldWidgetPcsGate": false, "pcsApplyFormLocationGate": false, "t3sEnabled": false, "uploadApplicationAnswers": false, "candidateAuthV2Enabled": true, "preApplicationSubmitAuthEnabled": false, "applyFormV2Enabled": false, "loggedOutSavedSearchEnabled": false, "locationRadiusTypeToggleEnabled": true, "incompleteApplicationsEnabled": false, "incompleteApplicationConfig": {}, "fallbackPcsJdGate": true, "enableResumeCoach": false, "isPcsEnabled": true, "applicationInfoReviewEnabled": false, "phoneWithCountryCodeEnabled": true, "phoneWithCountryCodeJTNEnabled": false, "notificationSuggestVerificationToken": null, "cookiesAutoDisabled": false, "strictEmailValidationEnabled": true, "chatbotxConfig": {"enabled": false, "featureAccessFlags": {"resumeCoachCardFlags": {"showApplyWithResume": true, "showEditResume": true}, "positionCardFlags": {"showAddToJobCart": false}}}, "pcsOptionalResumeWithJobcartGate": false, "loggedInCandidate": {}, "hamburgerMenuEnabled": false, "sharedTalentPoolGate": false, "pcsAccessibilityHomeEnabled": true, "pcsAccessibilityApplyFormEnabled": true, "showLanguageDropdown": true, "languages": [{"value": "en", "title": "English"}, {"value": "fr", "title": "Fran\u00e7ais"}, {"value": "zh-CN", "title": "\u4e2d\u6587 (\u7b80\u4f53)"}, {"value": "es", "title": "Espa\u00f1ol"}, {"value": "pt", "title": "Portugu\u00eas"}, {"value": "de", "title": "Deutsch"}, {"value": "nl", "title": "Nederlands"}], "displayLanguage": "en", "installed_app_data": [], "singlePageCareersNavbarGate": false, "customJobDescTranslationSkipList": [], "all_applicable_locations": [{"location": "Arlington, VA, United States", "city": "Arlington", "state": "VA,US", "country": "US"}, {"location": "Fair Lawn, NJ, United States", "city": "Fair Lawn", "state": "NJ,US", "country": "US"}]}